Apply to participate at Fawkner Festa 2026

Fawkner Festa is a community event held at CB Smith Reserve, Fawkner on Sunday 13 September 2026, 11am to 3pm.

Please complete your application to take part at Fawkner Festa below. Applications will close at midnight on Thursday 9 July 2026

If you have any questions or issues while completing the form, please email festivals@merri-bek.vic.gov.au.

To learn more about Fawkner Festa, visit our webpage Fawkner Festa (merri-bek.vic.gov.au)

Image 1: Super Mande Percussion performing at Fawkner Festa 2023. Photo by Jacinta Keefe.

Image 2: Super Amazing Dolphin Show at Fawkner Festa 2023. Photo by Jacinta Keefe.

Image 3: Youth Zone skate park at Fawkner Festa 2023. Photo by Jacinta Keefe.

Contact Information

Name *

Organisation

Street Address *

Suburb *

State *

Postcode *

Email Address *

Phone Number *

Website

Please share a link to your main social media page

What is your ABN?An ABN (Australian Business Number) is a number that identifies your business to the government and community. For more information on ABN: https://business.gov.au/registrations/register-for-an-australian-business-number-abn

Do you have Public Liability Insurance? *

Yes, and I will provide belowNo, I do not have Public Liability Insurance

Merri-bek City Council requires all participants and organisations to hold a current Public Liability Insurance policy with a minimum cover of $20 million.

Applicants must provide a current Certificate of Currency with their EOI submission. If the certificate expires before the event date, successful stallholders will be required to submit a renewed Certificate of Currency prior to the event.

Please upload a copy of your Public Liability Insurance

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Successful applicants who do not have their own Public Liability Insurance Cover, are eligible to receive cover under Merri-bek's City Council's Community Liability Cover.

Do you live, work or study in Fawkner? *

LiveWorkStudyNone of the above

Which category are you applying for? *

Food and Beverage Site Fees:

Powered Food & Beverage Site (3m x 3m Space) - $230.50 inc GST

Unpowered Food & Beverage Site (3m x 3m Space) - $135.50 inc GST

Community Stall or Activation site fee - No charge

Please complete this EOI and the Festivals Officer will be in touch to discuss your application and relevant fees.

Have you previously participated at Fawkner Festa? *

YesNo

Which Years?

Do you have a current Working with Children Check? *

YesNo

Please upload your current Working with Children Check *

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In Victoria, a Working with Children Check (WWCC) may be required for people undertaking child-related work. This generally applies where a person has direct contact with, or responsibility for, children as part of their role.

Please review your proposed activities and consider whether any members of your team require a WWCC. Further information is available from the Victorian Government: https://www.vic.gov.au/do-i-need-check

For stallholders, a WWCC is generally not required where staff or volunteers are only selling products or providing services and any interaction with children is incidental to those activities. However, a WWCC may be required if staff or volunteers are delivering activities specifically for children or have a direct role working with children as part of the event.

Food & Beverage Stall

Do you operate from: *

What is the size of your food stall/truck? *

Other Food

Where do you intend to prepare the food? *

OnsiteOffsiteCombination

If offsite, please list the address where you intend to prepare the food *

Will you be using gas? *

YesNo

Do you offer vegetarian options? *

YesNo

Vegetarian menu details *

Do you offer halal options? *

YesNo

Halal menu details *

Please upload your menu with prices

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OR Please list your menu items and prices

Please provide your FoodTrader registration number *Food vendors are required to hold a current Food Trader Certificate at the time of application. This certificate ensures that your food service is registered with council. You can find out more and register here: https://foodtrader.vic.gov.au/

Community Stall or Activation

Stall Name *

Tell us about your organisation *

Please describe your proposed activity or activation *

What size stall do you require? *

3m x 3m 6m x 3mOther

If other, please specify your stall size

Please upload a photo of your stall set up

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Council Stall

Council Stall Name *

Please describe your proposed stall activity or activation. *

What size stall are you applying for? *

3m x 3m 6m x 3mOther

if other, please specify your stall size

Please upload a photo of your stall set up

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Commercial Stall or Activation

Please tell us about your organisation? *

Please describe your proposed activity? *

What size stall site do you require? *

3x3m6x3mOther

If other, please tell us your stall size

Please upload a photo of your stall set up

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Creative Arts Workshop or Project

Please describe your arts practice *

Please describe your proposed workshop idea or project and how you intend to engage community *

What type of space do you require? What size site do you need? *

Is there a fee for delivering your activity or workshop? Please provide details. *

Performance

Please specify the type of performance *

Music performanceRoving performanceOther

Please provide a description of your performance *

Please detail your proposed fee *

Please provide details of your experience at other venues, festivals, events, etc *

Please upload a promotional image of your act

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Hire Requirements

All stallholders must operate from a marquee unless trading from a self-contained food truck or trailer. Marquee and furniture hire packages are available for stallholders who are unable to provide their own equipment.

Hire package fees include marquee weights, delivery, installation and pack-down. Details of available hire packages and costs can be found in the application form.

Invoices for hire items will be issued prior to the event and must be paid in full before the event date.

Package 1:

1 x 3x3m marquee
1 x trestle table
2 x chairs

Cost: $335.50 inc GST

Package 2:

1 x 3x6m marquee
1 x trestle table
2 x chairs

Cost: $579.70 inc GST

Package 3:

1 x trestle table
2 x chairs

Cost: $29.70 inc GST

Will you be hiring a marquee/furniture package? *

Package One: 1 x 3m x 3m marquee + 1 x trestle table + 2 chairsPackage Two: 1 x 3m x 6m marquee + 1 x trestle table + 2 chairsPackage Three: 1 x trestle table + 2 chairsNo, I intend to bring my own marquee, weights and furniture to the event.No, I will be trading from my own food truck/vehicle and will provide all equipment required for my stall.

Stallholder Setup Requirements

If you intend to supply your own marquee, stallholders must ensure the following:

Site Boundaries and Access:

Stallholders must only operate within their allocated space (e.g. 3x3m or 3x6m marquee or assigned food truck/trailer footprint).
Shared paths and areas outside the allocated site must remain clear and unobstructed at all times. This includes A-frame signs, stock, equipment and personal belongings.

Food stalls:

Food stalls' marquee must have three walls, or two walls if using gas appliances.
All electrical equipment must be tested and tagged by a suitably qualified person before being brought onsite.
All stalls will be inspected for safety and compliance before trading begins.
Stalls that do not meet event or safety requirements may not be permitted to operate.

Marquees:

All marquees must be event-grade structures and be accompanied by a valid Form 126A Engineering Certificate.
Stallholders using a marquee must ensure it is adequately weighted at all times.
Pegging into the ground is not permitted anywhere onsite.

Weights:

All marquees must be securely weighted at all times.

Weights must be evenly distributed across all legs. Minimum requirements:

3 x 3m marquee (4 legs): 40 kg per leg |160kg total
3 x 6m marquee (6 legs): 65 kg per leg |390kg total

For reference, a marquee weighted at 65kg per leg has an approximate wind rating of:

69.26 km/h for a 3m x 3m marquee
48.89 km/h for a 3m x 6m marquee

Please note that wind ratings are indicative only and may vary depending on marquee design, site conditions, installation quality, and whether sidewalls are fitted.

Event organisers may require marquees to be lowered or removed if weather conditions present a safety risk.

I acknowledge and agree to comply with the Stallholder Setup Requirements, including the use of an appropriate weighting system. *

Do you require any additional furniture or requirements to run your stall?

Do you require power? *

YesNo

How much power do you need? *

1 x 10 amp outlet2 x 10 amp outlet1 x 15 amp outletOther

Please detail how much power you require *

Terms and Conditions

Merri-bek City Council reserves the right to refuse incomplete applications.
The submission of this application does not guarantee inclusion in the Fawkner Festa program.Festivals Merri-bek will have the final decision on the program.
All successful applicants are required to complete an online induction before the event.
All successful applicants are required to have appropriate and current insurances.
Merri-bek City Council maintains high levels of site occupational health and safety. It is the responsibility of the participant or stallholder to undertake their activity in a safe manner and to put in place any regulatory requirements to achieve this.
Allocation of stall sites will be at the sole discretion of Merri-bek City Council and no guarantee of site location can be made.
All fees must be paid in full before the event date.
All electrical items including electrical leads must have a current inspection tag that is within 12 months of the event date.
Stallholders must remain on site for the duration of the event. There is no early pack up at this event.

Plastic Wise Policy

I have read and understand the Plastic Wise policy that applies to all Merri-bek events. *

Privacy Statement

Merri-bek City Council has a privacy policy in relation to the collection and use of your personal information.

Information requested on this form is collected for the purpose of Council’s event administration. The personal information will be used solely by Merri-bek City Council for that primary purpose, and will not be disclosed to any other party except as required by law.

If you would like to request access to any of the information collected on this form, you may contact our festivals@merri-bek.vic.gov.au

By submitting your application, you confirm that:

You acknowledge the collection and use of your personal information as outlined above.
You have read and understand this document and agree to its terms.
The information you have provided is true and correct in every detail at the time of completion.

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